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County Clerk

Rachel Lamb Geeslin

Physical and Mailing Address:

102 N Rice Street

Suite 107

Hamilton, Texas 76531


Phone: 254-386-1203

Fax: 254-386-8727  

Hours of Operations 

Monday- Friday, 8:00 am -4:30 pm. 

 

Hamilton County Clerk’s Office Staff

Rachel Geeslin                      County Clerk                         (254)-386-1204    countyclerk@hamiltoncountytx.org

Alejandra Moncada              Chief Deputy Clerk              (254)-386-1205    ccdeputy2@hamiltoncountytx.org

Kristen Reid                          Deputy Clerk                         (254)-386-1202    ccdeputy3@hamiltoncountytx.org

                                     

The County Clerk's Office does not do searches for the public.  

Please send a self-addressed stamped envelope to return all recorded documents.

 

In case of inclement weather, the Office of the Hamilton County Clerk will follow the

Hamilton Independent School District regarding closings or late openings.

 County Clerk Duties

 
  • Hamilton County is not a court at law; therefore, probates must be attorney-represented. 

     

    1. E-File the application.

    2. TRCP Rule 21(f)(12) requires that any original Will must be physically filed in the Clerk’s office within three business days of electronically filing the application. Additionally, if you are probating a copy of a Will, the copy must be physically filed in the Clerk’s office with three business days of filing the application.

     

    3. To request a hearing date please contact the administrative assistant at 254-386-1290 or email cjadmin@hamiltoncountytx.org. 

     

    4. Any paper work must be submitted via E-file. 

     

    PROBATE FILING FEE SCHEDULE

    REVISED 1/1/2024

     

     

     

     

    ORIGINAL PROBATE

    Local Consolidated Probate/Guardianship Filing Fee

    Local Government Code §135.102(a)(l)

    $223.00

    State Consolidated Probate/Guardianship Filing Fee

    Local Government Code §133.15l(a)(l)

    $137.00

    Total Filing Fee with Posted Citation

     

    $360.00

     

     

     

    Plus:

    Issuance of each citation

    Local Government Code §l l 8.052(3)(A)

    $8.00

    Sheriffs Fee -- Each Posted Citation

    Local Government Code §118.131

    $60.00

    Sheriffs Fee -- Each Personal or Publication Service

    Local Government Code §118.131

    $100.00

    County Judge's Fee -- Any Order Signed

    Local Government Code §118.101

    $2.00

     

     

     

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    • Veteran's Day  Monday  November 11, 2024
      Thanksgiving  Thursday and Friday 

      November 28, 2024

      November 29, 2024

      Christmas  Tuesday and Wednesday 

      December 24, 2024

      December 25, 2024

      New Year's Day  Wednesday  January 1, 2025
      President's Day  Monday February 17, 2025
      Good Friday  Friday  April 18, 2025
      Memorial Day  Monday  May 26, 2025
      Independence Day  Friday  July 4, 2024
      Labor Day  Monday  September 1, 2025 

       

      In case of inclement weather, the Office of the Hamilton County Clerk will follow the

      Hamilton Independent School District regarding closings or late openings.


  • Applications 

    Hamilton County only accepts Original, wet signature documents. Please either mail in this application along with the appropriate fee or bring it into the Office for recording. 

     

    Birth and Death Certificates 

    Birth and Death Certificate Application - BY Mail NOTARIZED and mailed to the County Clerk's Office

    Birth or Death in Person - Must be filled out and submitted IN PERSON at the County Clerk's Office

    Birth Certificates (application must be completed)   $23 each

    Death Certificates (application must be completed)  $21 first page, $4 each additional


    BIRTH CERTIFICATES

    State of Texas Only

    Certificate/County Clerk Fee

    Local Government Code 118.015(a), TAC § 181.22, HSC

    191.0045

    $20.00

    Vital Statistics Fee

    HSC § 191.0045

    $1.80

    Vital Statistics Preservation Fee

    HSC § 191.0045

    $1.00

     

    TOTAL

    $23.00

    DEATH CERTIFICATES 

     

     

    Hamilton County Records Only

    Search/Certificate/County Clerk Fee

    Local Government Code 118.015(a), TAC § 181.22(b)(s), HSC

    191.0045

    $20.00

    Vital Statistics Preservation Fee

    HSC § 191.0045

    $1.00

     

    TOTAL

    $21.00

    Each Additional Copy $4.00

    Order at the same time

     

    County Clerk Fee

    HSC § 191.0045

    $3.00

     

    HSC § 191.0045

    $1.00

     

    Marriage License 

    ** In the State of Texas, a marriage license is valid for ninety (90) days from issuance with a seventy-two (72) hour waiting period until the license becomes valid. The marriage license may be used anywhere in the state of Texas. 

    Obtaining a Marriage License

    Marriage License $71

    MARRIAGE LICENSE without Texas Premarital Education Certificate

    License Fee (ML/CC $30.00, ML/ST $20.00) (ML/FTF $10.00)

    Local Government Code § 118.011(a)(7)

    $50.00

    Records Management

    Local Government Code § 118.011(b)(2)

    $10.00

    Records Archive Fee

    Local Government Code § 118.011(f)

    $10.00

    Vital Statistics Preservation Fee

    HSC § 191.0045

    $1.00

    72 hour waiting period from date of application before the license can be used. TOTAL

    $71.00

     

    Twogether Completion Certificate Marriage license 

    Twogether completion certificate marriage license $11

    MARRIAGE LICENSE with Texas Premarital Education Certificate

    License Fee

    Local Government Code § 118.011(a)(7)

    $ waived

    Records Management

    Local Government Code § 118.011(b)(2)

    $10.00

    Records Archive Fee

    Local Government Code § 118.011(f)

    $0.00

    Vital Statistics Preservation Fee

    HSC § 191.0045

    $1.00

     

    TOTAL

    $11.00

     

    Copies of Marriage License

    Certified Copy Request for Marriage License

    Copies of Marriage License (certified) $21

    CERTIFIED COPY of MARRIAGE LICENSE: Hamilton County Records Only

    Clerk’s Certification Fee

    Local Government Code § 118.011(a)(3)

    $20.00

    Page Fee

    Local Government Code § 118.011(a)(4)

    $1.00

     

    TOTAL

    $21.00

     

    Informal Marriage License 

    INFORMAL MARRIAGE LICENSE

    License Fee (ML/CC $12.50, ML/ST $12.50)

    Local Government Code § 118.011(a)(8)

    $25.00

    Records Management

    Local Government Code § 118.011(b)(2)

    $10.00

    Records Archive Fee

    Local Government Code § 118.011(f)

    $10.00

    Vital Statistics Preservation Fee

    HSC § 191.0045

    $1.00

     

    TOTAL

    $46.00

     

     

    Military 

    MILITARY DISCHARGE (DD214)

    Filing

    Local Government Code §192.002(b)

    No Charge

    Certified Copy

    Texas Government Code § 603.003(a)

    No Charge

    THANK YOU FOR YOUR SERVICE!


  • Septic Permit Applications are available in the County Clerks office or you can click one of the following links to download the application: Septic Application

    Affidavit to the public: Affidavit to the Public

    Conventional $300

    Aerobic $325

  • If you need a 911 physical address, please call CTCOG - Central Texas Council of Governments at 1-888-889-1910 or 254-770-2380. The office is located in Belton, Texas- Central Texas Council of Governments. The Central Texas Council of Governments is responsible for assigning numbers for the physical addresses in Hamilton County. Click HERE to go to the CTCOG Addressing Website.
  • Applications 

    Hamilton County only records Original, wet signature documents. Please either mail in this application along with the appropriate fee or bring it into the Office for recording. 

    Assumed Name Certificated Unincorporated

    Assumed Name Certificated Incorporated

    ASSUMED NAME CERTIFICATE
    Recording Fee (includes index of2 names) (indexing of Business & l Owner Name)

    TX Business & Commerce Code

    § 71.155(a)(1)(2)
    $5.00 
    Record Management LGC § 118.0l l (b)(2) $10.00
    Record Archive LGC § 118.01 l(t) $10.00
    Total  $25.00

     

    Abandonment of Assumed Name Certificate

    ASSUMED NAME ABANDONMENT
    Recording Fee (includes index of2 names) (indexing of Business l Owner Name)

    TX BusinesCommerce Code

    § 71.155(a)(1)(2)
    $5.00 
    Record Management LGC § 118.0l (b)(2) $10.00
    Record Archive LGC § 118.01 l(t) $10.00
    Total  $25.00

     

     

     

  • Real Property Recording

    Recording Fee (first page)

    Local Government Code §118.011(a)(2)

    $5.00

    Records Management

    Local Government Code §118.011(b)(2)

    $10.00

    Records Archive

    Local Government Code §118.011(f)(1)

    $10.00

     

    TOTAL

    $25.00

    Each additional page or part on which

    there are visible marks of any kind

    Local Government Code §118.011(a)(2)

    $4.00

     

    Federal Tax Lien/Release of Lien

    Recording Fee

    Property Code § 14.005

    $10.00

    Record Management

    Local Government Code § 118.011(b)(2)

    $10.00

    Record Archive

    Local Government Code § 118.011(f)(1)

    $10.00

     

    TOTAL

    $30.00

    State Tax Lien/Release of Lien

    Recording Fee

    Local Government Code §118.011(a)(2)

    $5.00

    Records Management

    Local Government Code §118.011(b)(2)

    $10.00

    (Archive Fee cannot be charged to State)

    TOTAL (first page)

    $15.00

     

     

     

     

    PLATS/MAPS

    Filing Fee

    Local Government Code §118.011(c)

    $130.00

    Record Management

    Local Government Code §118.011(b)(2)

    $10.00

    Record Archive

    Local Government Code §118.011(f)(1)

    $10.00

     

    TOTAL

    $150.00


  • Application

    Hamilton County only records Original, wet signature documents. Please either mail in this application along with the appropriate fee or bring it into the Office for recording. 

    Mark and Brand Application

    Pay the recording fee of $15 per mark & brand.

    Marks & Brands Renewal Period

    Each person who owns livestock shall record that person’s marks & brands with the County Clerk of the County in which the animals are located. 

    The current marks & brands recording timeline was established in 1981. Every 10th year after 1981 each person who owns livestock (mentioned in Chapter 144 of the Texas Agricultural Code) shall have that person’s marks & brands recorded with the County Clerk.

    1. Why should I brand my livestock?

    Your brand is proof of ownership and identifies your livestock

    2. Does my recorded brand automatically renew?

    No. All marks & brands must be renewed regardless of the date it was previously recorded.

    Can I record more than one brand?

    Yes, each person or entity shall record in the County Clerk’s Office all marks and brands used to identify livestock. According to Chapter 144 of the Texas Agricultural Code

    4. Can more than one person or entity record the same brand?

    No, if no other person has recorded the mark or brand it may be recorded.

    Texas and Southwestern Cattle Raisers Association (cattle brand)
    http://www.tscrabrands.com/

  • The County Clerk's office does not handle property taxes. Please get in touch with the Appraisal District. 

    Address: 401 E Main St, Hamilton, TX 76531

    Phone: 254-386-8945

    Website: https://hamiltoncad.org/

  • CIVIL FILING FEE SCHEDULE

    EFFECTIVE JANUARY 1, 2024

    ORIGINAL CML PROCEEDINGS

    Local Consolidated Civil Filing Fee

    Local Government Code §135.l0l(a)(l)

    $213.00

    State Consolidated Civil Filing Fee

    Local Government Code §133.151(a)(l)

    $137.00

    Total Filing Fee Without Citation

     

    $350.00

     

     

     

    Plus:

    Issuance of each Citation

    Local Government Code §l 18.052(3)(A)

    $8.00

    Sheriffs Fee -- Service of Citation

    Local Government Code §118.131

    $100.00

     

    MISCELLANEOUS FEES:

    Certified Copy Fees

     

     

    Copy Fee (Per Page or Part of Page)

    Local Government Code §118.052(3)(B)(ii)

    $1.00

    Certification Fee

    Local Government Code §118.052(3)(B)(i)

    $5.00

     

    Search Fee

     

     

    Search Fee (when a cause number is not provided)

    Local Government Code §l 18.052(3)(G)

    $5.00


  • GUARDIANSHIP PROCEEDINGS:

    Local Consolidated Probate/Guardianship Filing Fee

    Local Government Code §135.102(a)(l)

    $223.00

    State Consolidated Probate/Guardianship Filing Fee

    Local Government Code §133.15l(a)(l)

    $137.00

    Total Filing Fee with Posted Citation

     

    $360.00

     

     

     

    Plus:

    Issuance of each citation

    Local Government Code §l l 8.052(3)(A)

    $8.00

    Sheriffs Fee -- Each Posted Citation

    Local Government Code §118.131

    $60.00

    Sheriffs Fee -- Each Personal or Publication Service

    Local Government Code §118.131

    $100.00

    County Judge's Fee -- Any Order Signed

    Local Government Code §118.101

    $2.00

     

     

     

     

    Annual Reports  Fees 

    ANNUAL ACCOUNT:

    County Clerk Filing Fee

    Local Government Code§ l 18.052(2)(A)(iv)

    $25.00

    County Judge's Fee -- Order Signed

    Local Government Code §118.101

    $2.00

    Total

     

    $27.00

     

    ANNUAL/FINAL REPORT OR GUARDIAN:

    County Clerk Filing Fee

    Local Government Code §l 18.052(2)(A)(vi)

    $10.00

    County Judge's Fee -- Order Signed

    Local Government Code §118.101

    $2.00

    Total

     

    $12.00